Creating an Article
Within Harvard’s Web management system, each page on your site is known as an “Article.” All content that you publish to your site resides on the system as articles.
To create a new article for your site, follow the steps below.
- Click the blue admin menu button and select “Manage Articles.” The Article Repository screen appears. Click the “Create Article“ button at the top right of the screen.
- From the Article Editor screen that appears, select a topic for your article from the drop-down menu:
- Next, create a headline for your article by entering text in the “Headline” field shown below.
- To begin adding content for your article, click in the space between the two gray bars at the top of the screen labeled “Begin Content” and “End Content.” The Content Editor toolbar appears. You can use this toolbar to style your text, add imes to your article, create links to web pages, and more. Most options in this toolbar work in the same way as those found in standard word processing software, with a few additional capabilities provided.
Selecting an Article Template
- Select a template for your article by clicking the template button in the Content Editor toolbar.
- The Content Templates dialog box appears. Select a template from the list of options shown. The template you selected is applied to the main content area of your article. The system inserts several sections of “spaceholder” text, including sample headings and subheadings for your article. You can replace this content by deleting and adding text in the article editor screen as you would in a standard word processing program.
Include a Link in Your Article
- Select (highlight) the text you would like to use as a link within your article’s main content area, and then click the link tool in the Content Editor menu:
- The Link dialog box appears. Enter the web address (URL) for your link in the field provided.
- If desired, set additional features for your link using the Target and Advanced tabs. For example, you can select how and where your linked page will open when a user visits it.
- Your linked page would display in a pop-up window.
- Click “OK” in the dialog box. Your text is linked to the URL you specified, and appears highlighted in blue within the article editor screen:
Add an Image to Your Article
- Use the “Insert image” button from the Content Editor menu shown on the previous page or
- Drag and drop an image from the toolbox (see next section) into your article’s main content area or
- Drag and drop an image directly into your article from a personal folder on your computer or devic
Setting an Expiration Date
If needed, set an expiration date for your article indicating when it should be removed from the site. Expiration dates are determined by the Visibility field next to the Topic fields.
To specify a date, you can either manually type it in the field shown, or use the calendar picker button to select it from a preset menu.
Special Requirements for Events
If your article is an event, a few specific settings are required. To ensure your event displays correctly when posted to your site, follow the steps below:
- Enter some descriptive text about your event into the main content area of the article editor screen:
- Next, open the toolbox by clicking the arrow-down button at the upper left of your screen. Scroll to the bottom of the window until you see the Event Dashboard widget.
- Drag and drop the Event Dashboard widget into the main content area of your article. Important: this widget must be included in every event you post to your site! Otherwise, your event won’t display correctly when published. The Event Dashboard widget is inserted into your article’s content. In the below example, the widget appears below the main text, but you can place it in any location within your article.
- Scroll to the Event Parameters section of the article editor screen. Enter the event date, time, location and any other relevant information in the fields provided:
Publishing Your Article
When you’re ready to post your article, scroll to the bottom of the article editor screen and click the “Publish” button.
Your article posts to the section of your site you specified under the “Topic” menu. For example, if your article is an event, it appears on your site’s portal page and events page, and looks similar to the below.
Remember, generic articles don’t automatically appear on your site—you’ll need to manually create a link to these within another article, or within your site’s navigation. If you need help setting up a manual link, please contact the Support Tracker.
Note: the preceding section represents just a basic introduction to creating and publishing event articles. For a more comprehensive guide to using advanced features and functions of events, see the PDF documents below.
