Harvard Club & Harvard Alumni Association Shared Interest Group Operating Guidelines 

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The common purpose of Harvard Clubs and Harvard Alumni Association (HAA) Shared Interest Groups is to connect alumni to each other and to Harvard. Harvard Clubs and HAA Shared Interest Groups are expected to function within the following operating guidelines in order to maintain their recognition in good standing. Failure to do so may result in loss of recognition, (including the right to use the Harvard name and marks) and HAA programs and resources.

• Compliance with policies set forth in the “Policy on the Use of Harvard Names and Insignias” located on the Harvard Trademark Program’s website at http://www.trademark.harvard.edu/ as well as the Harvard Trademark Policy titled “Use of Harvard Name & Other Harvard Trademarks by Harvard Clubs and Harvard Alumni Association Shared Interest Groups.”

• Maintenance of and adherence to bylaws and any functional equivalent required under the laws of the applicable jurisdiction. Current copies of bylaws and any other governing documents, as from time to time amended should be filed with the HAA immediately.

• Timely submission of complete Annual Report forms, Officer Listings, Trademark Agreements, Confidentiality Agreements, and other documentation required by the HAA by stated deadlines.

• Prompt notification to the HAA of any changes in the roster of Club officers, directors, and/or volunteers.

•  Adherence to the requirements set forth under section 501(c)(3) of the Internal Revenue Code, regardless of whether the Club or SIG is based in the U.S. or maintains any tax-exempt status.

• Operation in accordance with HAA and University policies and to a standard that respects the rights, differences, and dignity of others. Those taking part in Club and SIG activities are expected to demonstrate honesty, integrity, and civility in those activities, and are accountable for their conduct with University alumni and invitees.

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Last updated April 2022