Club & SIG Requirements to Remain in Good Standing
The Harvard Alumni Association (HAA) and its Clubs and SIGs are dedicated partners in building a vibrant and engaged alumni community. To remain in good standing with the HAA, Clubs and SIGs must meet several key requirements each year. These include appointing core volunteer leadership, hosting annual events, maintaining communication and compliance, and sustaining a strong, collaborative relationship with the HAA. Fulfilling these criteria ensures vibrant alumni communities and continued participation in the global Harvard network.
1. Leadership
Appoint a minimum of three volunteer officers to manage the organization, namely the President, Secretary, and Treasurer. Occasionally, one of these officers may also undertake additional leadership roles within the organization.
2. Event Hosting
Organize at least three events annually, which can be Club/SIG events (summer party, holiday party, etc), HAA-enabled events, or a mix of both.
3. Annual Report
Submit responses to the Annual Report survey each spring - providing insights into global and regional trends in Club and SIG activities and engagement.
4. Compliance with Operating Agreement
The Annual Operating Agreement must be signed by the President/Co-Presidents. This agreement encompasses Harvard Trademark rules, branding rules, data privacy/security rules, codes of conduct, community values, financial guidelines, and more.
5. Communicate at least twice a year with all your members and maintain an active web presence
An active web presence is a website or social media account that is updated throughout the year with relevant and important information regarding membership, events, volunteer leadership roster, and other community building opportunities provided by the Club/SIG.
Communications can include event information, leadership transitions, opportunities to get involved, and other key news relevant to your Club or SIG.
6. Maintain a responsive relationship with the HAA
Clubs and SIGs are expected to partner actively with the HAA to engage alumni and must respond promptly to communications and requests from your HAA staff liaison and Appointed Director from the HAA Board. Timely responsiveness helps ensure effective collaboration and supports our shared mission of fostering alumni connections. Maintaining a positive and responsive relationship with the HAA is a core requirement for remaining in the network.
Organizations deemed not in good standing will be removed from the HAA Clubs and SIGs network and will lose the ability to use Harvard’s name/logo and other University provided resources.